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Documents, versions and revisions

For: document controllers, engineers

One document, many versions

A document in Fluvial is the container — the thing with a document number and name. The versions (revisions) sit within it. The document is the thread; versions are the beads.

S-201  "Level 2 slab details"  (Drawing)
├── Rev A   superseded    issued 2026-03-02
├── Rev B   superseded    issued 2026-05-14
└── Rev C   current       issued 2026-07-01

Revision names

Fluvial doesn't force a numbering convention on you — it follows yours:

  • When you upload a new version, Fluvial suggests the next revision by continuing your pattern: trailing digits increment with padding kept (T02 → T03, 3 → 4), and pure letters follow the standard doubling convention (Z → AA, CC → DD).
  • If your pattern is unusual, Fluvial suggests nothing rather than guessing — you type the revision yourself.
  • Before issue, unusual revisions raise advisory warnings (e.g. "Expected next revision is C", "This revision has already been issued for this document"). Warnings never block issue — you know your project better than the software.

Once a version is issued, its revision name is locked permanently. The document's number and name remain editable at any time, and edits are audit-logged.

Document types

Every document carries a type — Drawing, Specification, Report, and so on — and drawings additionally carry a drawing type. Types drive filtering in the register and appear on register exports. Document and drawing types (if applicable) are automatically assigned for new documents upon upload to a draft transmittal.

Where new versions come from

Versions are always uploaded into a draft transmittal (see Upload documents). When the extracted or entered document number matches an existing register entry, the upload becomes that document's next version automatically. A number that's new to the project creates a new document.

Withdrawing

Withdrawing marks a document (or a single version) as no longer for use — it stays in the register, clearly flagged, and its history is preserved. Draft versions can't be withdrawn (delete them instead); see Withdraw a document or version. Withdrawn document versions are still available to download from an issued transmittal portal.